We've outlined the process to create clarification emails. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. I appreciate your help. Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. If you do, always explain what they are and why they matter. Youve explained the situation and asked for clarification so that you can solve a problem. Could we connect on this issue before the meeting at 2PM tomorrow? These samples tackle many common reasons you may need clarification. Would/Could you please clarify it for me/us? Read and listen to these possible responses. You can do this by saying "I don't understand" or "I'm not sure I For instance you may use: Both are polite colloquial usage. Another way to ask for clarification is to let the other person know that you didn't understand them. So, you must ask for clarification if you dont understand them. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. Why do many companies reject expired SSL certificates as bugs in bug bounties? Read more about Martin here. Dont make it sound bad. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for Next, state your current understanding of the situation. 1 Answer. When someone asks for permissionfor something from you, you may not always listen to them appropriately. If you Alexander Stojanovic Be specific about what you expect to be clarified. When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Please find re-attached for your convenience. Each intonation 2. The first thing you should do is thank the sender for providing the information. Looking for an email writer generator, email helper, or email correction app? Email format guide 6 examples & templates. I snickered, thinking that Janet had come around so soon. Can you rephrase the instructions, please? May I ask you to clarify the matter for me/all of us? Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. Something went wrong while submitting the form. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Did you ask me to close the main door or this door? I have discussed several situations where you may need to ask for clarification in English. Can you please be a bit more specific about the price? Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Then what happens if three players make a sack together? Try These Expressions in a Real Conversation. But would you please tell me what would be the best time to take it? If it's critical you get a response, you can offer to follow up. In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. Now, lets see some English expressions that you can use to respond to someones clarification. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. Would it be possible for me to hear from you about this again? Reminder It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Hi Jessica, Thanks for your email. I am sorry, but I couldnt follow your suggestions. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. You need to create a clarification email. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Lindsay Lapaquette, M.Sc. In order to process information, you need to be able to pay attention. The difference between just to clarify and just for clarification is fairly small. requesting help on restructuring project of our shared client SkyTechlet's discuss details over call or video conferenceyour advice invaluable. How to interrupt Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Say that you didnt understand rather than saying that the other person could not clarify it. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. "As per your request. The modal verb Would is the most formal word with which you can form the politest expressions. The customer will ask you questions, and you will provide polite responses Q: My phone won't start. I was pleased to receive your job offer earlier today. Clarification Managing conflicts or misunderstandings through email communication can be challenging. Writing, grammar, and communication tips for your inbox. Thank you for explaining the question to me. How to Prepare for Your First Destiny 2 Raid This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. How to Ask for Clarification Politely If we take a look at the following example: You are a friendly support person. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Thank you! The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. Clarity is the key to effective communication. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Asking For Clarification ENGLISH FORUMS. Ask for specific examples. If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. Asking for Clarification Make sure that you actually need clarification. She should leave her changes as suggestions. Open-ended questions leave space to fully explore another persons perspective. Here's a helpful thank you template for email clarification. Join a clan or community group specifically for raid novices, or ask your team members for clarification. For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. If you need any other information, please let me know. Let me know if you need any further clarification or assistance. A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Did you mean? 1 vote 1 answer 18 views. Meeting I'm keen to make a decision this week, so can you provide me with answers by (date)? Would/Could you please say that again for me/us? [1] 2 Be polite but direct in asking about the starting salary. Asking for clarification. Clarifying What You Mean, Restating Your Ideas, and Explaining You can use this reference on how let me see if I understand this is used professionally. DeFrank." People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. Then, if youre still not clear on something, its time to write an email to ask for clarification. It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. Doubling the cube, field extensions and minimal polynoms. In formulating an answer, you may find they did provide enough details. "Thank you for getting back to me so quickly". 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. How do you ask for clarification? ?" Question and answer site. The first thing to remember when asking for clarification is that you can be honest and straightforward. Learn useful English phrases for discussion and debate. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. Both phrases can be used to ask for more information or to give more information when someone requests it of you. How to Write a Thank You Email for a Salary Increase Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. Asking clarifying questions shows that you're actively listening and want to understand. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. So, to understand the request, on many occasions, you may need to ask for clarification. This sample clarification email to a client will help you get the details and data you need positively and professionally. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Q: I've tried that. Our goal is to create English lessons that are easy to understand for everyone. If I don't hear from you by (date/time), I'll give you a call. However, if you dont understand someones question, you should ask for clarification and answer accordingly. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. How to make a GPT-3 model remember past conversations? Try to use them in real life and master them. If its a simple item, pick up the phone and call. So, how do you politely ask for clarification in English? If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. My deadline for this project is [date]. Did you ask about the total turnover for this year? Also known as clarification letters, clarification emails are used to get the information required to move forward. Write emails for work the way you would a standard letter. What To Do Before You Write an Email For Clarification. Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. I am available for a phone call or meeting if that would be helpful or more convenient for you. Speak from your own perspective, using sentences that start with, I rather than you. For instance, instead of saying, youre not explaining this very well, you could say something like, Im struggling to fully understand the idea that youre sharing. When people feel blamed, they become defensive. For example, you could write, "Hello, Ms. politely ask for clarification I wonder if you can say it in a different way for me/us. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Establish your credibility. There are a few simple steps to follow when youre looking for further explanation. [2]. There are many situations where you might find yourself needing to ask for clarification. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. I am sorry, but I couldnt follow what you said. Lets explore the three tenants of how to ask for clarification politely. Thanks for sending over your directions for implementing the new website copy. Well learn some expressions to ask for clarification on someones questions. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, Could/Would/Can you be a bit clearer about it? "Mr.Lyman, could you come out here please? 03 Mar 2023 13:44:40 Is that/this ok if I ask/request you to clarify it? Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Can you repeat the ways I have to do it? There are different ways you can ask for clarification in English. Useful English Phrases for Discussion To obtain clarification, you have to truly want to understand the other persons point of view. It makes the phrase sound a little bit softer and a little more polite. Can you elaborate further on what the new training program will include? Do not give orders or blackmail your colleagues. I admire that you clarified your position. Asking for clarification In this situation, you may need to ask them to repeat, explain or clarify their position. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. On many occasions, you may not receive the exact information for many reasons. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. Scenario #1: When one person is dominating the conversation. I was just making sure you had received all of the current information regarding the upcoming project. Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. ." It only takes a minute to sign up. Either. How to interrupt politely in a meeting. In other words, who, what, where, when, why, and how. Thanks, Tannia, for your support! Chris G. Could you please repeat it? are the common formal ways of asking someone for clarification in English. Can you assist me with this question by tomorrow afternoon?