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Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. An email will be sent to your supervisor for approval. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. When I log in to the app, it shows me an error message that does not fully fit the screen. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Your source for the latest life-work trends and ideas from UKG experts and leaders. Clocking out for unpaid meal breaks is adepartment decision. Phone Hours are from 9:00 a.m. to 4:00 p.m. Take a tour to see how you can simplify your HR processes. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Managers can take care of exceptions as they come up . Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). Employees will more easily see available leave balances when requesting time off. DIDP supports email, text, and token . I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Take a tour to see how you can simplify your HR processes. Data privacy and security practices may vary based on your use, region, and age. Login here using your username and password (Cookies must be enabled in your browser) Username. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; UKG Dimensions supports two types of authentication: Basic and Federated. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Select the date you wish to make the change for, and click the arrow to proceed. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. Please contact your employers HR/payroll department if youre having trouble logging in. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Most Officers of Administration and some Classified employees are exempt. Exclusive new research from Forrester shows an 89% return and payback within 6 months. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Which employee groups on campus will use UKG Ready ? Should you need help with these items, please contact your employers HR/payroll department directly. Because multiple IDPs are supported within the same tenant, multiple links can be included. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. Clicking on this icon will show a menu with different options. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Search and browse our community portals for answers to questions about your UKG products. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. WHEN it works, it is actually almost a good app. Authentication. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. It stays as particularly approved. Thats why we build products designed to inspire your people and your organization to grow and thrive. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. We think youre pretty special when youre a UKG Customer. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Select Add a Time Entry from the Change Request drop down menu. Forgotten your username or password? The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. For help, e-mail knowledgepass@ukg.com Bad request error. Safety starts with understanding how developers collect and share your data. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. We may however, on board faculty who manage other employees to automate approvals. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Will UKG Ready round the actual time I punch in and out? Comments added will be visible to both your manager and payroll administrator. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. From the Dashboard, navigate to the Approvals tab. The message says something about a validation problem and suggests contacting the administrator. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Here you will see pending requests for time off, change requests, and time entries from your employees. What if I clock in before my shift begins or after it ends, will this result in overtime? Click on the Change Request button on the top right-hand corner of the screen. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. About 200classified employees are paid current from the 1st to 31stwithout a lag. UKG Dimensions supports two types of authentication: Basic and Federated. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Remember username. This eBook provides business leaders with an overview of the laws governing Canada's employment process. We are resilient and will adapt toget the most value from this new service. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). Overtime must be authorized in advance by theemployee's manager. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Authentication is the action of verifying the identity of a user or process. Discover the benefits of a one-touch solution. Functions are limited. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. 4. 6. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Password. Take a tour of our global workforce management solution. Collaborate, learn, and get support for your UKG solution! Once there, review for accuracy. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Start of fall term, Sept. 15th Oct. 15th. We call it UKG Ready or Ready for short. It does nottrack employee movement before or after they clock. Give your people the power to achieve the extraordinary. Loading. Most non-exempt universityemployees already using UKG Readyclockin and out. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Watch a tour 2:12 Watch a tour 2:12. And the app doesn't allow you to approve your time card anymore. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Collaborate, learn, and get support for your UKG solution! This allows full suite. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. Timesheets are approved by the department. Loading. Time collection method, physical clock or web clock, is a decision each department will make. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Authentication is the action of verifying the identity of a user or process. Thats why we build products designed to inspire your people and your organization to grow and thrive. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions.